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Executive Assistant to the CEO & Finance Support


Rippleworks Foundation believes all people should have equitable access to the resources and opportunities to live life to the fullest. Our mission is to relentlessly focus on the needs of social ventures by providing practical support for impactful entrepreneurs and their teams so Ventures can improve more lives. Rippleworks’ programs has directly supported 250 ventures by running 275 projects in 60 countries, held workshops for over 1,000 leaders and has deployed $150 million in unrestricted funding to our Ventures.

We are a 40+ person team to create the best possible workplace for purpose-driven professionals to make an outsized difference in the world: learning, growing, and feeling joy along the way. 

Rippleworks has been named one of the World’s Most Innovative Companies (by Fast Company) and one of the world’s Best Workplaces for Innovators (by Fast Company and Accenture)

We support our portfolio of Ventures 3 ways:

Rippleworks Projects: Rippleworks leads short-term, high-impact projects where social ventures address key operational challenges through customized engagement that pair ventures with industry-leading executives who bring deeply relevant entrepreneurial experience. 

Rippleworks Leaders Studio: Rippleworks designs and delivers practical, interactive, expert-led learning sessions designed specifically for social venture leaders who are seeking to learn and grow. Rippleworks partners with leading industry executives to run interactive, results-driven learning programs where social venture leaders gain the critical skills they need to deliver impact at scale. 

Rippleworks Capital: Rippleworks provides hard-to-find capital required for scale (grants and investments in the $1M-$3M range) to 50+ ventures working in 80+ countries.

Our Commitment to Diversity Equity Inclusion & Belonging: We know inequities exist across the globe and are perpetuated by practices such as systemic racism and colonialism. 

Rippleworks is taking an active role in disrupting these inequities that disadvantage historically excluded people. As such, diversity, equity, inclusion and belonging (DEIB) is integral to realizing this vision. 

We are an equal opportunity employer and committed to improving diversity, equity, and inclusion at Rippleworks. Candidates from racially underrepresented and marginalized groups  (Black, Latinx, Native American or individuals with national origins from developing countries that reflect the communities we serve) are strongly encouraged to apply. Rippleworks also complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email christina@rippleworks.org.

The Executive Assistant & Finance Support role in the Office of the CEO has two key components: 1) administrative business support to the CEO & Co-founder so they can effectively accomplish key strategic tasks and lead company initiatives, and 2) administrative tasks that support the Sr. Director, Finance to facilitate sound financial processes and practices across the organization. This role reports directly to the CEO. 

This role is more than just the right-hand of the CEO, they’re also a strategic thought-partner and serve as an ambassador to both external and internal stakeholders. The EA must be welcoming, inviting and a true partner to everyone they engage with as they represent the CEO and/or Rippleworks. The role requires discretion and confidentiality as well as an extremely strong ability to be proactive, prioritize, and organize. The EA remains flexible and calm and is able to ‘see the big picture,’ while managing all the details in a timely and consistent manner.  

Requirements

  • Administrative
    • Manage the CEO’s calendar and scheduling with the ability to prioritize meetings (because of cross-functional exposure and context you know what is important)- allows for scheduling triage
    • Manage the overall schedule and calendaring of executive team meetings and retreats, as well as Board of Directors meetings 
    • Manage the RW-wide calendars in collaboration with key stakeholders, such as People & Workplace, Operations and Strategic Planning (OSP), and Marketing
    • Expense reporting and approvals in pursuit of easing the CEOs day-to-day schedule
    • Make all travel arrangements on behalf of the CEO and those needed for a conference or event if the team is also attending
    • Email communication in collaboration with, and on behalf of, the CEO; ghostwriting when appropriate
    • Support and coordination for additional external commitments of the CEO (like teaching at Stanford University) 
  • Meeting Prep and Event Support
    • Prepare and coordinate all materials for internal and external meetings; including pulling Salesforce data for external meetings 
    • Write/edit Doug’s talking points for internal and external communications in partnership with Marketing and the Director of Executive Projects (EPD)
    • Partner with Marketing and the EPD to create effective decks/materials (such as presentations) 
    • External event planning in support of RW partnership building
    • With the aim to leverage the expertise of colleagues, provide access to external networks, and foster potential learning moments, propose who might join the CEO in meetings
    • Occasionally attend external meetings with the CEO; take notes, gather follow up action items, and identify who is accountable for next steps. Note that you may be asked to travel with the CEO when necessary.
  • Finance Support (25% of time) 
    • Assist with closing the books on a monthly basis by preparing journal entries, completing account reconciliations and helping to create the monthly reporting package.
    • Process vendor invoices for payment.
    • Reimburse employee expense reports.
    • Other finance-related assistance as needed.

About You

  • You are an experienced EA and strive to have an impactful role and be a true thought partner to the CEO
  • You have great attention to detail and exceptional organizational, prioritization and execution skills
  • You are deeply passionate about social impact and eager to build a career in a sector that helps improve people’s lives
  • You have a passion for process and creating flexible structures, strong project management skills, and the ability to coordinate communications across multiple stakeholders
  • You are intuitive and perceptive and able to read team and interpersonal dynamics 
  • You are an exceptional teammate, with a no-task-is-too-small mentality in helping teams reach their goals
  • You are eager to learn as much as you possibly can, specifically by taking on stretch projects and bringing an intellectual curiosity, openness to feedback, and a team-player mentality

Your Skills

  • Customer Focus:  You have a customer-first mentality (both internal and external customers) and seek out opportunities to stay close to our customers to understand and meet their evolving needs.
  • Agile Learning: You continuously and actively learn through experimentation when tackling new problems, using both successes and failures as growth opportunities. 
  • Interpersonal Skills: You relate openly and comfortably with diverse groups of people. You use deep empathy to build relationships and work collaboratively in a team environment and are particularly attuned to different and at times competing stakeholder needs and requirements. You treat everyone fairly and equitably.
  • Managing Ambiguity: You’re able to navigate dynamic, changing situations and make decisions or create a path forward with imperfect or incomplete information. You Remain calm when things are up in the air; comfortably handle risk and uncertainty.
  • Driving for Meaningful Results: You consistently and effectively deliver, and mobilize others to deliver, results as well as identify ways to improve that make a positive impact.   
  • Priority Setting: You invest your time and the time of others on what is most crucial. You identify key priorities, make timely and informed decisions to establish focus, proactively identify and remove obstacles, and address potential risks to ensure progress towards objectives.
  • Managing Diverse Relationships: Embraces and relates well to a wide variety of personalities, communication/thinking styles, cultures, backgrounds, and other qualities; values differences and easily and quickly finds common ground to build strong relationships and diverse networks; treats everyone fairly and equitably as a preferred customer.
  • Communicates Effectively: You actively listen and transparently share relevant information using oral, written, visual, and non-verbal communication to establish a clear understanding. You consider the unique communication needs of different stakeholders to meet people where they are.

Qualifications

  • At least 6 years of relevant experience, ideally in the social impact space.
  • Experience managing multiple, diverse projects, teams, or processes
  • Strong written and verbal communication skills – clear and concise while also being warm and personable
  • Proficiency with Google Suite/Workspace, Salesforce and basic understanding of IT processes
  • Extremely strong time management, prioritization, and organizational skills, including detail-oriented multitasking

Benefits

  • Don’t take a pay cut to do good in the world! We offer a competitive starting salary of  $163,000 with comprehensive benefits: Medical, dental, vision, life, and short term + long term disability insurance, 401K + employer match, cell phone allowance, flexible PTO (non-accrued vacation), wellness/self-care stipends and more
  • Be inspired by meaningful work: You will see and feel the tangible impact of your work on a daily basis
  • ​​Boost your lifelong journey of giving back: Through our Community Grants program, employees have the opportunity to give a $50K grant to a local community nonprofit doing meaningful work in an area that the employee is passionate about. We also provide a $2,500 charitable donation match for financial and volunteer hour contributions.
  • A culture that values professional & personal growth: We provide an external professional coach for every team member who wants one and a learning budget to put towards professional development. We also hold monthly Lunch & Learns, monthly team-building, regular team celebrations (birthdays, milestones, anniversaries, holidays).
  • A diverse and inclusive workplace that actively seeks and attracts people from different backgrounds, experiences, abilities, and perspectives.
  • A flexible, remote-first work environment in which team members have flexible paid time off, manage their own work hours, and decide whether to work remotely or in an office
  • A team of friends: We are a highly collaborative team that values learning together, recurring Slack jokes, and sharing insider trips to Trader Joes, updates on plants, pets and kids, and grabbing lunch or coffee when we’re in person together!



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