Career Tips

Best Formal Resignation Letter Example (+ Free Template Download)

A resignation letter is a written discover and formal assertion to announce the writer’s intent to alleviate themselves of job duties and obligations. This letter informs an employer that the writer intends to go away a place that’s presently held. A proper resignation letter is a extremely skilled approach of informing an employer concerning the impending exit state of affairs.

The letter acts as a proper discover to the supervisor, supervisor, boss, and employer of the upcoming resignation. This begins the transition interval, the place the employer transfers duties and obligations to a brand new worker or colleague chargeable for changing the present worker’s place.

A proper resignation letter contains causes for resignation. Formal causes for resignation embody:

  • Profession change or a brand new job.
  • Needing to relocate.
  • Household sickness or well being points.
  • In search of extra upward mobility.
  • Higher wage or worker advantages.
  • For a private motive.

These causes for resignation are thought of skilled, well mannered, and relieve the worker’s duties on a optimistic word. As soon as the HR division receives a resignation letter, it’s thought of a proper notification of resignation. The ultimate day of employment needs to be determined between the worker and their boss.

A discover interval is normally two weeks. Throughout this time, an worker and their boss will decide the suitable subsequent steps and targets for transitioning the job duties to a different worker. Two weeks assist a present employer guarantee a clean transition of job duties, permitting environment friendly work.

Tip: Offering ample discover interval to a supervisor can make sure the place is being departed on a optimistic word. This will help to keep up knowledgeable relationship between the worker and the supervisor. Permitting for the supervisor to be a useful resource for profession recommendation at a later date

On the ultimate day of employment, an employer, supervisor, or boss will usually conduct an exit interview. This gives the worker with a chance to supply suggestions to their supervisor and employer. A very good exit interview needs to be skilled, constructive, and record three to 4 bullet factors on how the present place could be improved to raised the enterprise.

Tip: If an employment contract is held, check with the resignation particulars within the employment contract. Relying on the settlement, a discover interval of longer than two weeks could also be required by the senior govt.

Writing a Formal Resignation Letter

When writing a proper resignation letter, think about together with the next:

  • Embody the present job title. Within the physique of the letter, embody the job title being departed.
  • Embody a great motive for resigning. An expert motive for resigning will make sure the letter is formal in nature.
  • Embody a shared reminiscence. Point out a optimistic shared expertise.
  • Ask to be a useful resource. In a proper letter, the resigning worker will ask to help with the transition course of and to be a useful resource to the corporate for the longer term.
  • Hold the letter brief. A 200 to 300 phrase letter is enough. Hold formal language, grammar, and AP punctuation when writing a proper resignation letter.

Resignation Letter Format

The next resignation format needs to be adopted when writing a proper resignation letter.

Contact Data
First Title / Final Title
Telephone Quantity
Electronic mail Tackle

Present Date

January 1, 2020

Employer Contact Data

Supervisor’s Title

Job Title

Supervisor’s Electronic mail Tackle

Firm Title

Salutation / Greeting

Pricey Mr./Ms./Mrs. Final Title

First Paragraph

State the discover of resignation and the date of which the resignation is efficient (typically known as the top of employment date or efficient date).

Center Paragraph

Thank the employer for the alternatives they’ve supplied to you, the resigning worker. Spotlight optimistic experiences with the employer.

Last Paragraph

Finish the resignation with a honest thanks and provide to help with the transition or practice a brand new worker/colleague.

Closing Assertion

Sincerely or Respectfully yours.


Typed or Handwritten Signature.

Formal Resignation Letter Instance

Under is a pattern resignation letter.

John Smith
[email protected]
123 Street, St., New York NY 11121

June 1st, 2019

Firm Inc.

Sarah Doe

[email protected]

Senior Administration

123 Enterprise Street, New York NY 11121

Pricey Mr. Smith —

This formal resignation letter and formal discover inform you that I’m resigning from my place as Product Designer for the ZYX Firm efficient October 1st, 2020.

I need to thanks for all of the mentorship and assist you could have proven me all through this expertise. I’ve discovered extra about design ethics and design rules on this expertise than I’ve in my a few years of upper schooling. There are a number of experiences that I can check with that shall be invaluable to me all through my profession.

I’m resigning from my place as a result of I must relocate for my partner.

If I can help within the technique of transitioning my duties to a different colleague or new worker, please let me know. I’d like to be a useful resource for the subsequent two weeks and guarantee this firm’s success.



Formal Resignation Letter Template

Obtain this resignation letter template in Phrase format. Will be imported as a Google Doc. Instantaneous obtain. No e mail required.

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author: patrick algrim

Concerning the writer

Patrick Algrim is a Licensed Skilled Resume Author (CPRW), NCDA Licensed Profession Counselor (CCC), and normal profession skilled. Patrick has accomplished the NACE Teaching Certification Program (CCP). And has been printed as a profession skilled on Forbes, Glassdoor, American Express, Reader’s Digest, LiveCareer, Zety, Yahoo,, SparkHire,,, FairyGodBoss,, St. Edwards University, NC State University,, Thrive Global,, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and plenty of extra. Discover him on LinkedIn.

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