Career Tips

Best Resignation Letter Format (+ Free Template Download)

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A resignation letter is a proper discover and written discover of resignation to an employer. It informs the employer that the worker wish to be relieved of their job duties and obligations. An worker authors this formal letter after talking with their boss or supervisor in regards to the intent to exit their present place and employment.

As soon as the letter is submitted to the HR division, it’s thought-about a proper discover. And the discover interval or transition interval begins, which usually lasts two weeks. Throughout this time, the worker and the employer switch duties and obligations to a brand new worker or colleague changing the worker.

An exit interview is often offered to an worker throughout their final day of employment. This offers the worker with the chance to present suggestions to their employer and boss. The suggestions often consists of three to 4 bullet factors of constructive methods to enhance the place for the enterprise.

When writing an official letter, take into account the next:

  • Inform the employer of the explanation for resigning. Embody skilled causes like a brand new job alternative, higher advantages or wage, needing to relocate, household sickness, or private well being points.
  • Preserve the observe constructive. All the time share a fond reminiscence with the employer and boss. Then thank the employer for the chance. It will maintain a superb relationship between the employer and the worker. And supply the worker with a chance to request a reference letter or suggestion letter for future employment functions.
  • Preserve the letter quick. A proper letter ought to solely be 200 to 300 phrases. Use correct grammar and punctuation to ensure the observe is impactful but easy.

As soon as the letter is accomplished, submit the formal notification and letter to the HR division to maintain on report.

Resignation Letter Format

The next resignation format must be adopted when writing a resignation letter.

Contact Data
First Identify / Final Identify
Deal with
Cellphone Quantity
E-mail Deal with

Present Date

January 1, 2020

Employer Contact Data

Supervisor’s Identify

Job Title

Supervisor’s E-mail Deal with

Firm Identify

Salutation / Greeting

Pricey Mr./Ms./Mrs. Final Identify

First Paragraph

State the discover of resignation and the date of which the resignation is efficient (generally known as the tip of employment date or efficient date).

Center Paragraph

Thank the employer for the alternatives they’ve offered to you, the resigning worker. Spotlight constructive experiences with the employer.

Ultimate Paragraph

Finish the resignation with a honest thanks and provide to help with the transition or practice a brand new worker/colleague.

Closing Assertion

Sincerely or Respectfully yours.


Typed or Handwritten Signature.

best resignation letter template

Resignation Letter Template

Obtain this resignation letter template in Phrase format. Might be imported as a Google Doc. On the spot obtain. No e mail required.

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author: patrick algrim

In regards to the creator

Patrick Algrim is a Licensed Skilled Resume Author (CPRW), NCDA Licensed Profession Counselor (CCC), and common profession professional. Patrick has accomplished the NACE Teaching Certification Program (CCP). And has been printed as a profession professional on Forbes, Glassdoor, American Express, Reader’s Digest, LiveCareer, Zety, Yahoo,, SparkHire,,, FairyGodBoss,, St. Edwards University, NC State University,, Thrive Global,, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and plenty of extra. Discover him on LinkedIn.

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