Career Tips

Free Resignation Email Message Template and Sample

A resignation e-mail both accompanies a proper resignation letter. Or acts as a part of the resignation. The resignation e-mail informs the employer of the ultimate date of employment. And supplies a two weeks’ discover to the employer.

The resignation e-mail shouldn’t act because the precise resignation letter normally. Solely in particular circumstances the place the employer felt it is okay to skip the formal letter and resign through e-mail. The rationale for that is that Human Useful resource departments usually depend on these letters. As a part of the closing of the employment contract or settlement.

How one can Write a Resignation E mail

To write down a resignation e-mail, comply with the steps under.

Meet together with your employer or supervisor

It is vital to first meet together with your employer or supervisor. By no means inform the supervisor that you just plan to go away the corporate by way of this e-mail. It is thought of impolite and will diminish the dear skilled relationship. One that might result in letters of advice sooner or later.

Throughout this assembly, inform the employer or supervisor that you just’d like to go away the corporate. And have ample {and professional} causes for why. Agree upon the final day of labor with the corporate. And agree upon the ultimate two weeks’ objectives. That is also known as a transition interval.

Write your resignation letter

After assembly with the employer, write a formal resignation letter. Embrace the date that you just met together with your supervisor. And the final day of employment that you just two agreed upon. Use a resignation letter template to make this course of simpler.

For help, use pattern resignation letters as a method to learn to each writer your letter. And guarantee it accommodates the suitable info that your employer will want.

Creator the e-mail

Write the e-mail and embody the resignation letter as an attachment. Use a topic line offered under. And make sure to embody your contact info within the e-mail. The e-mail must be quick. And when writing a resignation message, attempt to hold the observe clear. And supply wholesome quantities of respect and gratitude for the employment alternative.

State the present date and final day of labor. Embrace a short message concerning the goals for the next two weeks. Ship the e-mail to each your employer and human assets workplace.

Template & Instance

Under is a template and instance to make use of when authoring the message.

Topic line: Resignation – Your Identify

Pricey Mr/Mrs Identify,

Please settle for this observe as my formal discover of resignation. I’m resigning from my place as [Job Title] at [Company] efficient [Last Day of Employment]. It has been a honest honor to work right here. And I’ve discovered a lot in my present place. I am unable to thanks sufficient for giving me this chance. It has been an absolute pleasure working with the crew, and I’ve loved my time immensely. I’ve determined to maneuver to a brand new place on account of extra upward mobility.

In the course of the discover interval, I plan to assist the crew transition. And full the initiatives that we have now in progress.

Please be happy to contact me relating to this transition. And please let me understand how I can present additional help throughout this transition for the corporate. I might love to remain in contact. My letter of resignation is hooked up to this e-mail.


Your identify

Your e-mail deal with


When writing the message, hold it quick. And to the purpose. There isn’t any want to enter element concerning the resignation. Make sure to embody the discover interval and transition interval objectives. This ensures that the resigning worker leaves the corporate on good phrases. When quitting your job, it is best to transition out of an organization with as a lot grace as doable. This will help in a future job search. When you could want the earlier employer or supervisor to be a reference. It is a good suggestion to say the upcoming request for a advice letter, too.

All the time supply to assist with the transition. And by no means resign abruptly. Present two weeks’ discover interval when doable. Give your employer a transparent image of the resignation timeline. State the date that you just intend to be the ultimate day very clearly.

Lastly, ask questions. How can I assist? Or is there something that may help with the transition? Questions that the employer can use to assemble concepts on the way you is perhaps extra helpful throughout the discover interval.

Backside line, you need to depart the corporate on a constructive observe. Do no matter it takes to attain that. And write an e-mail saying farewell to your coworkers towards your final day of employment.

Farewell E mail

On the ultimate day of employment, it is nice to write down a farewell e-mail to your colleagues. This reveals ample respect to the crew. Under is an instance message to make use of to write down one.

Topic line: A honest thanks

Pricey Crew,

It has been an absolute pleasure working with all of you. As a few of you could know, right this moment will probably be my ultimate day of employment with the corporate. It was a tough determination for me to go away this excellent crew and this excellent firm. It is bittersweet in some ways. And I’ll cherish the recollections shared with every of you.

We’ve achieved an incredible deal prior to now two weeks. And I really feel assured we’re leaving on a excessive observe. If there’s something I can present within the coming weeks, please do not hesitate to succeed in out to me. This crew means the world to me and I might be comfortable to help you with something you is perhaps engaged on. Or choosing up.

If you happen to want me, I am together with my private e-mail deal with under. I might be comfortable to talk or set a time to assist with any initiatives that you just is perhaps engaged on.

My e-mail: [email protected]

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author: patrick algrim

In regards to the writer

Patrick Algrim is a Licensed Skilled Resume Author (CPRW), NCDA Licensed Profession Counselor (CCC), and common profession professional. Patrick has accomplished the NACE Teaching Certification Program (CCP). And has been printed as a profession professional on Forbes, Glassdoor, American Express, Reader’s Digest, LiveCareer, Zety, Yahoo,, SparkHire,,, FairyGodBoss,, St. Edwards University, NC State University,, Thrive Global,, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and plenty of extra. Discover him on LinkedIn.

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