Job Search Tips

How to Write a Thank You Email After an Interview (Tips & Templates)


You’ve most likely heard that you must ship “thanks” emails after your interview.

You’ve most likely additionally questioned, “Does it actually make a distinction in my probabilities of getting a job provide?”

Is it value your time? And what occurs for those who don’t ship one?

Be taught the ins and outs of the thanks electronic mail after interviews, and get two electronic mail templates you need to use to make this step of the job search course of a breeze.

What employers actually consider interview “thanks” emails

It’s essential to notice that not each hiring supervisor cares about “thanks” emails. Some actually do, whereas others don’t in any respect. It really comes right down to their private preferences.

Nonetheless, it’s unattainable to know which hiring managers care and which don’t, and finally, there’s no actual draw back to sending a post-interview “thanks” electronic mail, whether or not it is very important that supervisor or not.

There’s no actual down-side to sending a “thanks” electronic mail.

There’s no unfavorable connotation that may be implied from a well-written thanks electronic mail. Even for those who weren’t the proper match for the job, sending a thanks notice will sign to the hiring supervisor that you’re skilled and made the additional effort to observe up (and that’s by no means a foul factor to display after an interview). This might aid you with future place openings.

Whereas they are often highly effective, thanks notes aren’t the magic key to unlocking a job provide for those who appeared unqualified, for those who stroll in with out researching the job and company, and many others.

Nonetheless, typically the place your interview went properly, the employer is probably going contemplating you towards a couple of different candidates. On this state of affairs, the thanks electronic mail has the potential to assist push you over the sting to the end line.

Advantages of sending an excellent “thanks” electronic mail

Sending a “thanks” electronic mail may be the tie-breaker between you and one other candidate. It exhibits employers that you simply care about their job and are thinking about what you mentioned within the interview.

Employers by no means wish to rent you for those who don’t appear to need the job and present that you simply’re excited in regards to the work you’ll be doing. Their worry is that even for those who’re certified, you’ll lack motivation and should get bored and go away quickly after being employed.

Sending a “thanks” electronic mail may be the tie-breaker between you and one other candidate.

It is a vital worry for employers as a result of it prices some huge cash and sources to rent and prepare somebody. Sending an electronic mail to thank them and reaffirm that you simply’re nonetheless will take away any doubt they’ve about you wanting the job. That may go a good distance towards getting you employed.

Thanking them after the interview additionally exhibits that you simply don’t take issues as a right and are grateful total. This means that you simply’re well mannered, simple to work with, and may have a constructive affect on the corporate tradition. 

Hiring managers care rather a lot in regards to the character and persona of who they create onto their group. Typically it’s as essential as your job-related abilities.

Lastly, a “thanks” electronic mail is an opportunity to remind them why you’re an excellent selection for the place from a technical perspective. Take the chance to revisit the highlights out of your interview to maintain your strengths recent of their minds. Perhaps they’re on the fence between you and one other candidate and declaring one in every of your greatest strengths might be the tie-breaker.

When to ship a thanks electronic mail after an interview

The most effective time to ship a thanks electronic mail is about 24 hours after an interview, with a couple of exceptions. 

It’s essential to think about the time of day you ship your message. Sending the thanks electronic mail after normal working hours means it’s prone to be opened the subsequent morning. Sending the message early or mid-morning means the recipient will doubtless not learn your notice till lunch. Due to this, it’s advisable to ship your message at lunchtime the day after the interview for the perfect probabilities of a fast read-and-response.

When you interviewed on a Friday, you’ve two choices for when to ship a thanks electronic mail. First, you possibly can ship a thank-you notice that very same night so that you simply’re not sending it over a weekend. The second possibility is to attend till the next Monday round lunchtime. This avoids the Monday morning inbox overwhelm however hopefully will catch the reader with a recent thoughts. 

A thanks electronic mail instance for after an interview

Right here’s an instance of knowledgeable thanks electronic mail to ship after a job interview. The important thing parts of this electronic mail message embody:

  • Quick and straightforward to learn
  • Exhibits appreciation for the interview
  • Reconfirms curiosity within the place
  • Reminds the hiring supervisor of why the candidate is correct for the position
  • Leaves a straightforward opening for the subsequent steps

For instance, you may write:

Hello Beth,

Thanks for taking the time to fulfill with me yesterday. I loved listening to about what the day-to-day work would seem like as a Senior Account Consultant. 

I’m assured that my 2 years of expertise in buyer help at XYZ Firm would give me a bonus on this position, particularly since each positions contain responding to a excessive quantity of buyer requests primarily through electronic mail.

I’ve discovered that communication through electronic mail requires a singular method, since you possibly can’t gauge their reactions within the second, and it’s simpler to have miscommunications for those who’re not cautious.

That is one thing I’ve labored on mastering in my earlier place and I’d like to proceed working on this space. 

Thanks once more in your time yesterday, and I stay up for listening to in regards to the subsequent steps!

Within the meantime, don’t hesitate to contact me in case you have any questions or issues.

Finest regards,

Your Identify

Instance of a brief and candy thanks letter after interview

If you wish to ship a follow-up electronic mail after your interview, however don’t really feel comfy with sending an extended message, you possibly can do this quick and candy electronic mail template. It may well assist hold you entrance of thoughts for the hiring supervisor with out feeling overwhelming. 

Hello Tom,

Thanks once more for taking the time to fulfill with me in regards to the Advertising and marketing Assistant place. After listening to about your plans for the Advertising and marketing division going into 2022, I’m much more excited and assured than earlier than about how I can contribute to XYZ Firm’s development.

As requested, I’ve hooked up my writing samples under. Please don’t hesitate to achieve out with any questions. I stay up for listening to from you quickly.

Thanks prematurely,

Joe UNICORE

Ideas for writing thanks emails

When unsure, look to those 5 key parts to incorporate in each “thanks” electronic mail:

  1. Use the individual’s title. The most effective thanks emails are customized and despatched to at least one particular person. Don’t ship one generic electronic mail out to a number of individuals, and don’t ship it with no customized greeting like “Expensive Robert” or “Hello Robert.” When you interviewed with a number of individuals, ship a separate, custom-made electronic mail to every.
  2. A short sentence displaying appreciation for his or her time and thanking them for assembly with you.
  3. A touch upon one thing particular that you simply loved talking with them about. Customise this half and ensure they know this electronic mail is written only for them, primarily based on the dialog you had. This will additionally assist remind them of a spotlight out of your interview.
  4. Reaffirm your curiosity within the position. Inform them you’re excited by what you discovered within the interview, and that you simply’re keen to listen to in regards to the subsequent steps. When you’d like, you can too remind them of why you’re feeling you’re an excellent match for the job.
  5. Don’t neglect to incorporate any info or supplies they could have requested throughout your interviews, like availability for begin dates, or extra work samples out of your portfolio.

The underside line is:

Whereas sending a “thanks” electronic mail isn’t an alternative to a tremendous interview, it may be the distinction between a job provide and a rejection, particularly in conditions the place an organization has a number of certified candidates they like for every position.

By following the steps above, you possibly can ship “thanks” emails that present employers you worth their time and really need their job, and remind them of how a lot they loved assembly with you. These key factors might help you stand out from different candidates and win extra job presents.


Biron Clark is a former Govt Recruiter and founding father of the job search web site CareerSidekick.com . As a recruiter he has partnered with Fortune 100 firms right down to six-person tech startups whereas serving to tons of of job seekers advance their careers.



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