Career Tips

Office Assistant Job Description (2021)

Free workplace assistant job description. An workplace assistant is knowledgeable who oversees the operations of a office and workplace atmosphere. This skilled handles administrative duties, workplace provide duties, workplace administration, workplace vendor duties, and tradition duties.

An workplace assistant could deal with something from the work expertise of the workplace to working intently with the entrance receptionist. Like submitting paperwork, dealing with clerical duties, fixing workplace tools, restocking workplace provides, and extra. This job is taken into account a dynamic place based mostly on the work atmosphere and enterprise kind. As an assistant, it’s possible you’ll work intently with executives, secretaries, authorized secretaries, govt secretaries, workplace clerks, and medical secretaries. As well as, a digital assistant, an govt assistant, an workplace supervisor, and a basic workplace clerk.

Workplace Assistant Job Description Pattern

Beneath is a job description pattern for the workplace assistant position:

Our firm is in search of knowledgeable to supervise the operations of our workplace. This skilled is snug on the job and has earlier expertise internet hosting a well-operating work atmosphere. Our workplace assistant could oversee the place as a secretary whereas nonetheless sustaining the wants of the workplace. Like restocking workplace provides, snacks, and guaranteeing the hygiene of the workplace by working intently with business distributors who present upkeep companies. The best candidate is somebody who has an administrative background. And is snug performing administrative duties (just like the scheduling of appointments) in addition to managing clerical duties of executives. Job seekers who apply for this place ought to have carried out comparable administrative job duties. In addition to have expertise working with an employer to make sure the workplace workers has a protected and wholesome working atmosphere.

Workplace Assistant Duties and Tasks

The workplace assistant job requires the power to carry out these duties and obligations:

  • Deal with administrative duties. Similar to phrase processing, appointment scheduling, workplace provide restocking, and vendor relationship administration. And different duties that pertain to the overall operational wants of an workplace.
  • Show robust organizational expertise always by displaying workers what a well-operating work atmosphere seems to be like. It needs to be clear, organized, and prepared for each day labor.
  • Work intently with business distributors to make sure workplace snacks, lunches, cleansing, and different workplace wants are scheduled and paid for. And accounted for with the accounting clerk.
  • By no means see a job too small or a job too giant, from scheduling appointments to serving to govt workers members oversee the workplace tradition.
  • Present constant administrative assist to workers and govt workers.

Workplace Assistant Necessities

Certified candidates ought to have the next background and employment historical past:

  • Excessive Faculty Diploma or equal.
  • Earlier employment working in an administrative position. Earlier expertise as an administrative assistant, performing administrative assistant duties is suitable.
  • Earlier expertise in an workplace assistant place is most popular.
  • Robust organizational expertise and flexibility expertise.

Workplace Assistant Wage

Based on the U.S. Bureau of Labor Statistics, the common median wage for an workplace assistant is $32,500 per yr. With common wages on the excessive finish equating to $42,600 per yr, on common.

Workplace Assistant Abilities

An workplace assistant ought to have the next expertise. Prime candidates ought to have:

Administrative Abilities

  • Multitasking expertise
  • Info administration expertise
  • Battle decision expertise
  • Delegation expertise
  • Determination-making expertise

Analytical Skills

  • Creativity expertise
  • Deductive reasoning expertise
  • Course of administration expertise
  • Adaptability expertise
  • Downside-solving expertise

Consideration to Element

  • Info holding expertise
  • Recordkeeping expertise

Pc Abilities

  • E-mail administration expertise
  • Knowledge entry expertise
  • Microsoft Workplace Suite
  • Info sharing expertise

Workplace Assistant Job Boards

When an employer is hiring for an workplace assistant place, it is suggested to make use of “area of interest” job boards. Earlier than opening the job commercial (typically known as a “job ad”) as much as a bigger viewers. Like utilizing nationwide job boards like Certainly, Craigslist, CareerBuilder, or different job boards.

Usually, extra passionate job seekers reside within the job boards with a particular point of interest on an trade. When this ardour is what’s fueling the candidate’s profession development, it will possibly significantly profit an employer.

Prime workplace assistant job boards

Associated job descriptions

Obtain the free workplace assistant job description PDF template. And use the pattern workplace assistant job description offered to make an environment friendly job posting to your firm. For extra data please go to the U.S. Bureau of Labor Statistics.

author: patrick algrim

Concerning the writer

Patrick Algrim is a Licensed Skilled Resume Author (CPRW), NCDA Licensed Profession Counselor (CCC), and basic profession professional. Patrick has accomplished the NACE Teaching Certification Program (CCP). And has been revealed as a profession professional on Forbes, Glassdoor, American Express, Reader’s Digest, LiveCareer, Zety, Yahoo,, SparkHire,,, FairyGodBoss,, St. Edwards University, NC State University,, Thrive Global,, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and lots of extra. Discover him on LinkedIn.

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