Job Interview Tips

Turning Down a Job Interview – what to say and do

Turning down a job interview needs to be completed in a cordial and well mannered method. We present you the best way to write a courteous e-mail to refuse an interview and supply invaluable recommendations on the best way to correctly decline an interview.

When is popping down a job interview the appropriate factor to do?

Throughout a job search it might appear counter-productive to reject a job interview however there are a selection of causes when turning down an interview is the appropriate option to make.

  • you could have performed thorough background analysis into the corporate and you discover that you’re not comfy with their values and tradition
  • your organization analysis has raised severe questions in regards to the firm’s monetary sustainability and it could be dangerous to simply accept a job there
  • you could have reliably discovered that staff on the firm are sad
  • you could have discovered extra in regards to the job alternative and understand that you’re a poor match with the place
  • the working situations corresponding to work shifts and hours are incompatible along with your private life or the pay is non negotiable and insufficient
  • you could have decided that the corporate’s location is an issue – it could be too lengthy a commute or not simply accessible for you
  • you could have decided that taking this job interview might put your present employment in danger
  • you could have been supplied a job that you just really feel is best suited to you

5 high recommendations on turning down a job interview

1. Make sure of your choice to reject the interview

Be sure to are usually not leaping the gun and denying your self the chance of discovering out extra in regards to the firm and job.  Be assured that your causes for turning down a job interview are legitimate. Take a while to think about the state of affairs earlier than you ship an e-mail to refuse the interview. Can your considerations maybe be addressed in the course of the job interview?

If you’re in any respect uncertain of whether or not or to not interview for the job, quite take the interview. If nothing else it would present studying expertise and a possibility to observe your interviewing abilities.

2. Be well mannered

If you’re assured that turning down the interview is the appropriate choice then maintain your communication well mannered {and professional}. Sustaining a optimistic relationship with the corporate is in your finest pursuits.

3. Be immediate

It’s well mannered {and professional} to show down the interview as quickly as you’re fairly certain about your choice. Be respectful of individuals’s time and priorities and let the corporate know as quickly as potential that you’re not accepting their invitation to an interview.  This additionally opens up alternatives for different job candidates.

4. Maintain it brief, candy and easy

Write a concise and honest e-mail that articulates your remorse for any inconvenience your choice could trigger. You don’t want to present a selected motive for turning down a job interview and it’s higher to keep away from doing so.  Your motive could come throughout as vital of the corporate or be perceived as devaluing the job alternative. Offering particulars can complicate what needs to be an easy course of.

5. Ship your e-mail to the appropriate contact

Be sure that you handle your e-mail to the first contact on the firm. This could possibly be HR, the recruiter or a supervisor. If a couple of particular person is concerned within the hiring course of ship separate emails to each.

Find out how to reject an interview e-mail

The only solution to flip down a job interview is through e-mail. By no means ship a textual content message as this may make you look unprofessional.

Instance 1 – E-mail to refuse an interview

Topic: Invitation to Interview for Job Title on Date

Pricey Mr Jones

Thanks for contemplating me for the place of Job Title and alluring me to an interview with Firm Title. Nonetheless I remorse to tell you that I’m withdrawing my job utility and should decline this chance.

I recognize your time and consideration.


Your Title

E-mail and phone quantity

Instance 2

Topic: Interview for Job Title – Your Title

Pricey Mrs Smith

Thanks for inviting me to an interview for the Job Title place and the chance to be taught extra about Firm Title. I recognize your time and consideration.

Nonetheless because of current adjustments in my circumstances I’m withdrawing my job utility and I’m unable to simply accept your invitation to an interview.

Thanks once more and I want your organization each success going ahead.

Finest Regards

Your Title

E-mail and telephone quantity

Instance 3

Topic:  Your Title – Job Interview Invitation

Pricey Mr Henry

Thanks for contacting me concerning an interview for the Job Title alternative at Firm Title. Whereas I vastly recognize your time and consideration, I’m now not obtainable for this place.

I apologize for any inconvenience this may increasingly trigger and thanks once more in your consideration.


Your Title

E-mail and phone quantity

If you don’t obtain a response to your e-mail it’s advisable to observe up with a telephone name to make sure your message was acquired.

What ought to I say in the event that they ask for a motive for turning down the interview?

If the corporate follows up your e-mail with a name to seek out out why you’re declining the interview, you may reply with a basic assertion corresponding to:

“My circumstances have modified, making it vital to say no the interview at the moment”

“I recognize your time and consideration however I’ve re-focused my job search elsewhere”

“I’ve re-evaluated my profession choices and I’m withdrawing my job utility at this level. I apologize for any inconvenience”

Most hiring managers is not going to press you additional about your causes for turning down a job interview and might be grateful that you just knowledgeable them promptly and politely of your choice.

Example of email turning down a job interview

Turning down a second interview

You’ve got gone by way of the primary spherical of interviews and you’ve got determined towards the corporate and the job.  You’ve got fastidiously thought-about all the knowledge you now have and have decided that this isn’t the appropriate alternative for you.

As soon as you’re 100% certain that you just need to flip down a second interview it’s well mannered to take action promptly. E-mail is an acceptable approach of contacting the corporate.

Instance E-mail – turning down a second interview

Topic: Your Title – Second Job Interview for the Job Title Place

Pricey Ms Inexperienced

Thanks for inviting me to an extra interview for the Job Title place with Firm Title. I’m grateful in your ongoing curiosity in my job utility.

After cautious deliberation I’ve determined to withdraw my utility and respectfully decline your invitation to a second interview.

I loved assembly you and I recognize your time and consideration. I want you and Firm Title each success sooner or later.


Your Title

E-mail and phone quantity

Find out how to cancel an interview e-mail

If in case you have accepted a job supply with one other firm it’s well mannered {and professional} to promptly cancel any forthcoming  job interviews that you’ve scheduled.

Discover out how to cancel an interview via email you probably have already accepted the interview.

Find out how to reschedule an interview

Generally you simply can not make an organized interview and it is advisable to reschedule it. There are some valid reasons for this occurring that are fairly acceptable.

Discover out how to reschedule an interview.

Acknowledge, Settle for or Decline the Job Provide

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